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Listing Coordination and Doc Prep Services

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We handle all the details from the start of your listing to when it goes live on MLS, including writing property remarks. Here’s what we provide:

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  • Create your brokerage file and upload all required documents

  • Obtain all necessary signatures from seller

  • Coordinate pre-listing activities, such as scheduling photos, stagers, and gathering disclosures (including seller’s statement, include/exclude forms, and condo or HOA docs, if applicable).

  • Build your offline listing in MLS, preparing it for launch

  • Upload photos, disclosures, floor plans, and any requested documents to MLS

  • Unfortunately, we cannot provide in depth room by room details since it's difficult to determine what materials are used through pictures

  • Pull the deed to verify ownership (availability varies by state)

  • Conduct due diligence through online searches (availability varies by state)

  • Order a home warranty if needed

  • Additionally, we offer 1 Year of Support after your listing goes live, including assistance with smoke certificates (MA only), final utilities, price change paperwork, new photo scheduling, and reminders about listing agreement expirations

  • Please allow a minimum 48-hour turnaround from submission, which may take longer during busy summer months

  • Payment is due upon submission via credit card (fees apply)

  • NO SAME DAY SERVICE for Listing Coordinations!

What's Included in a Document Prep?

  • Provide all required state, brokerage, and MLS document creation

  • Coordinate client signatures on the above docs

  • Submit any required to brokerage for compliance

  • ONLY the initial required documents included

  • Payment is due upon submission via credit card (fees apply)

What's the Agent's Responsibilities (in all states)?

Here's a list of requirements for ALL agents during all transactions (listing coordination and contract to close): 

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  • Maintain constant communication with your TC, co-broke, and all affiliates

  • Review all received correspondence so you are up to date at all times with the details of the transaction

  • Obtain necessary work or repair quotes

  • Schedule inspections or contract work when necessary

  • Manage negotiations for repairs, price changes, appraisal shortfalls, closing date adjustments, and more.

  • Promptly notify all parties in case of transaction cancellation or termination

  • Advise clients on important decisions, contractual obligations, and any changes to the original offer or timeline

  • Review Commission Statement and CD/ALTA/HUD for accuracy

  • Settle invoiced fees from Precision Transactions within 7 days of the closing or a $50 late fee will apply

What's Included in a Listing Coordination?

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